We are looking for a manager who understands the working dynamics of a cultural institution; is experienced in building systems, process management, budget tracking and team coordination; and is reliable, solution-oriented, able to think long-term and able to develop a sense of belonging to the institution’s culture.
Full-time
Administrative Affairs Manager
Kundura Hafıza Cultural Heritage Preservation Association
About
Kundura Hafıza is a cultural heritage institution working to preserve, research and archive the industrial heritage of Beykoz Kundura and to develop public memory work. Bringing together archive, collection, research, learning, publishing and arts and culture programs, Kundura Hafıza aims to build a sustainable cultural and research structure that creates public value in the long term.
We are looking for an experienced Administrative Affairs Manager who will manage the administrative, financial, human resources and operational processes of this multilayered structure, strengthen coordination between teams and contribute to the sustainable functioning of the institution.
Rather than setting Kundura Hafıza’s cultural and curatorial direction, this position supports the progress of the arts and culture, archive, research, learning and publishing activities carried out within the institution in a sound institutional structure. The person we are looking for will be responsible for strengthening the administrative and operational backbone that enables teams to work efficiently, in an orderly way and sustainably.
We are looking for a manager who understands the working dynamics of a cultural institution; is experienced in building systems, process management, budget tracking and team coordination; and is reliable, solution-oriented, able to think long-term and able to develop a sense of belonging to the institution’s culture.
Duties and Responsibilities
- Organizing the institution’s day-to-day administrative functioning and corporate operational processes
- Overseeing processes related to human resources, personnel files, leave, payroll and working arrangements
- Managing pre-accounting, invoicing, quotes, payments and budget tracking processes
- Coordinating with the financial advisor, legal counsel and relevant external stakeholders
- Following up on the work plans, delivery schedules and operational needs of unit leads
- Strengthening coordination between teams and ensuring that internal workflows run smoothly
- Providing administrative and financial follow-up support for projects, events and institutional partnerships
- Coordinating the proposal, budgeting, reporting and follow-up stages of funding, grant and sponsorship processes
- Handling the administrative follow-up of association legislation and institutional obligations
- Providing regular operational summaries and reports to the Culture and Arts Director
Qualifications
- Graduate of a 4-year university bachelor’s program
- At least 10 years of experience in administrative affairs, operations management, human resources, financial tracking or corporate process management
- Preferably has work experience in arts and culture institutions, associations, foundations, museums, civil society organizations or the social impact field
- Experienced in team coordination, performance tracking and process development
- Proficient in reading budgets, pre-accounting and basic financial tracking processes
- Strong written and verbal communication skills
- Well-developed planning, follow-up, prioritization and problem-solving skills
- Able to manage multiple workflows simultaneously; works in an organized and systematic way
- Proficient in English at C1 level
- Proficient in MS Office; comfortable working with basic budget and reporting spreadsheets
Working Arrangement
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The position is affiliated with the Kundura Hafıza Cultural Heritage Preservation Association and will be based at Beykoz Kundura.
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This position is designed with a hybrid working model, but it is important to us that candidates have no difficulty commuting within Istanbul
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It may involve periods of heavier workload depending on arts and culture and project schedules.
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The position reports directly to the Culture and Arts Director.